Gamla Lungkliniken building update

March

The renovation project at the Old Lung Clinic has been completed. An operating group has been formed with the aim of maintaining and ensuring a well-functioning physical work environment. The practical work is carried out by Malin Möller (Caretaker) and Mattias Kvist (House Prefect). The Head of House is mainly responsible for ensuring a good physical working environment, fire protection and security.

Regarding more personalised furnishing of the individual offices, the group now has access to a ‘product list’ with suggestions for suitable products to be purchased for this purpose. The Operations Group is opening up discussions on the purchase of additional furniture. The contact person in this matter is Malin Möller. However, we would like to emphasise once again that furnishings must be handled in a way that promotes future movements of staff between offices, which means that the group is striving for standardisation, not least when it comes to wall-mounted furniture.

Below we present the status of ongoing cases.

Ongoing Actions

Additional furnishing of individual offices
This work has now started (see above), Malin Möller is the contact person in these matters.

Art
Art intended for the public spaces. A dialogue is ongoing between the department, the Swedish Arts Council and LU centrally.

Awnings
Stråheds is currently servicing/repairing all awnings on the building.

Ceiling tiles
Ceiling tiles for sound insulation are missing in a number of offices. 
Ceiling tiles will be installed this summer.

Clothes hooks 
Clothes hooks have been delivered. Malin will begin work on installing these.

Curtains on floor 1 
Curtains for floor 1 (office), measurements made, we are waiting for a quote.

Incorrect lighting
The lighting is wrong, according to the ergonomist. Discussions on remedial action are ongoing.

Main entrance
The operations team is currently discussing how to make the main entrance to the building more welcoming.

Noisy ventilation
This has been pointed out to Akademiska Hus and they will contact the subcontractor.

Picture rails in all offices 
Order from the staff received and measurements are made. We are awaiting a final quote.

Plants 
Plants for common areas are expected to be delivered in April

Rooms missing window sills (119A and 119B)
Stråheds has been commissioned by Akademiska Hus to try to fix this.

Security round
Implementation of physical protection round is planned to be held as soon as possible, preparatory planning is ongoing.

Tables for the kitchen
Tables for the sofas in the kitchen on level 2 are expected to be delivered in March.

Whiteboards and notice boards
So far, 12 whiteboards have been installed in various offices, 20 have expressed interest and more whiteboards will be ordered. Notice boards have been installed in the offices where we are aware of a need. Contact Malin Möller if you have a need for a whiteboard or notice board.

Window cleaning
Window cleaning of all windows on the property will be completed by week 15. All 4 window sides will be cleaned.

Greetings from the operations team
Magnus Karlsson (Head of department)
Mattias Kvist (Building supervisor)
Malin Möller (Caretaker)
Magnus Wärja (Organisational developer)

February

With regard to the more individualised furnishing of each office, we are waiting for a product list with suggestions for suitable products to be purchased. Our interior designer Carolina Rijpma (LU building) will hopefully deliver this within the next few weeks. As soon as the "list" is available, the group will start discussing the purchase of additional furniture. However, we would like to point out that the furniture should be handled in such a way as to facilitate the future movement of staff between offices, which means that we, as a group, are striving for standardisation, not least when it comes to wall-mounted furniture.

Below we present the status of the ongoing and completed action items that the group has dealt with during the four weeks it has been active.

Completed/Ongoing Actions

Art
Art in public spaces. A dialogue is ongoing between the department and the State Art Council and LU centrally.

Assault alarm
Assault alarm has been installed and will be operational soon.

Awnings
Stråheds will immediately maintain/repair all awnings.

Bookshelves
Additional bookshelves will be ordered in the near future for the offices that lack them. Please contact Mattias/Malin for more information.

Ceiling tiles
Ceiling tiles for sound insulation are missing in a number of offices. 
Tiles will be ordered.

Clothes hooks 
Additional coat hooks are expected to be delivered in February. Malin will install them.

Cold draughts in the study areas
This has been reported to Akademiska hus.

Curtains on the ground floor 
Curtains for ground floor offices, measurements have been taken, we are waiting for a quote.

Desks
Stands for the desks currently stored in the basement have been ordered, but it is unclear when they will be delivered. However, there is currently no need for more desks.

Draught from windows in one office
Has been fixed.

Lights
Lights in all offices are turned off too early. Fixed, should now be changed to 30 minutes.

According to the ergonomist, the lighting is wrong. Discussion on action is ongoing.

Measures due to incorrect renovation
Two offices needed to be partially plastered and repainted. This work has been completed. A similar problem has been reported regarding another office and thus reported to Akademiska hus, action has not yet begun.

Problems with the ceiling in the corridor on the first floor have also been reported to Akademiska hus and are currently being addressed.

Noisy ventilation
According to Akademiska hus, it will take about one year to fix this problem.

Notice board
Notice boards have been installed in the offices we are aware of. 
Contact Malin Möller if you also have a need for this.

Physical protection round 
Implementation of physical protection round is planned to be held as soon as possible, preparatory planning is underway.

Picture rails in all offices 
Order from the staff received and measurements are made. We are awaiting a final quote.

Plants 
Plants for common areas are expected to be delivered in April.

Rooms missing window sills (119A and 119B)
Not fixed (Error reported to Akademiska hus). We are following this up.

Tables for the kitchen
Tables for the sofas in the kitchen on level 2 are expected to be delivered in March.

Whiteboards
So far 10 whiteboards have been installed in different offices (3 more are in progress), there are additional whiteboards in the basement. Contact Malin Möller if you also have a need for a whiteboard.

Window cleaning
Window cleaning of all windows on the property will be completed by week 15. All 4 window sides will be cleaned.

Greetings from the operating group
Magnus Karlsson (Head of the Department of Sociology)
Mattias Kvist (Building supervisor at the Department of Sociology)
Malin Möller (Caretaker at the Department of Sociology)
Magnus Wärja (Organisational Developer at the Faculty Office)